DUVVURU RAMANAMMA WOMEN’S
COLLEGE GUDUR, SPSR NELLORE DIST.
(AUTONOMOUS)
Re-Accredited by NAAC with ‘A’
Grade
Recognized by UGC as “College
with Potential for Excellence”
Examination cell Manual
Constitution of Examination Cell
The autonomous status was conferred to Duvvuru Ramanamma
Womens College, Gudur with effect from the academic year 2010-11. The Managing
Committee of the college, in its first meeting on xx-xx-201x, and decided to
establish Examination Cell for the conduct of examinations and evaluation of
the students of the college.
The
Examination Cell is constituted in the following manner. A list of names is
proposed for the appointment of the staff for the examination Cell by the Principal
of the college and is placed before the Managing committee for its approval.
After the approval of the Managing Committee, the Principal appointed the
Controller, Asst. Controller of Examinations, Office In charge, computer
Operator, office subordinate, Record assistant and Attendee. The same is ratified
by the Governing Body of the college.
Functions of the
Examinations Cell
The Examinations cell is
entrusted with the following functions.
- Notifying the schedule and dates of various stages
connected with the examinations. (Examination calendar of the
year)
- Issue of notification of Examinations Schedule and
Fixing the timetable
- Question paper setting as per the syllabi, model
question papers decided by the Boards of Studies.
- Printing of question papers.
- Procurement of stationery, Answer Booklets, equipment
etc., for the conduct of examinations.
- Conduct of 2 mid Semester Examinations in each
Semester.
- Supply of examination applications to the candidates.
- Processing of Examination Applications and printing of
Hall Tickets.
- Preparation of semester wise nominal rolls.
- Preparation of answer scripts (Removing the upper part
of the Answer Booklet) for valuation.
- Coding the answer booklets
- Undertaking valuation of Answer Scripts. Scrutiny of
Answer Scripts.
- Verification of CIA and External(Theory &Practical)
posting of the marks
- Processing of marks and prepare the list of candidates
for moderation(only for PG)
- Announcement of results through college website.
- Printing and Issue of the Grade Sheet(containing marks
and grade letter) to students in each Semester.
- Revaluation of answer scripts (on the request
/application of the students ).
- Conducting the
Instant Examination to the eligible students (For UG only).
- Preparation and Issue of Consolidated Grade Memorandum
to passed out students.
- Preparation and
Issue of Provisional Pass Certificates (with counter signature of the COE
of affiliated University) to students.
- Submission of all data to the University for the Award
of Original Degrees by the affiliating University.
- Maintenance of Tabulated Marks Register (TR’s) semester
wise and Over all.
- Maintenance of Cash Book, Resolution book and Accounts
book of the Examinations cell.
- Protecting Mid and SEE valuated Answer booklets up to
five years.
- Prepare the list of students for awarding Gold medal, endowment,
cash and proficiency prizes by the philanthropists and the college.
- Preparing the list of students eligible for condonation
fee.
Procedure
for Question paper setting
B.O.S members recommends
syllabus, model paper, paper setters and valuators for the examination and
evaluation. These setters and valuators are belonged to the other district.
Soft copy of recommended syllabus and model paper is send to the paper setters
for question paper setting . Every precaution is taken to set the question
paper correctly and to maintain secrecy. Their acceptance is sort to set the
question paper in the subject . After receiving their acceptance they invited
to set 2 sets of question papers for each course. The relevant text books are
supplied on request. They are also request to furnish the scheme of valuation.
The paper setter is requested to send a soft copy to controller mail id. On un
availability of B.O.S recommended paper setters/ valuators, will make alternative
arrangements.
After
the preparation and printing of question paper the sealed cover will be handed
over to the Principal.
Examination
applications and Issue of Hall tickets
Issue of the exam
applications and hall tickets are done through online. Minimum 15days is given
to the students for the payment of examination fee without panel fee. If the
student fails to submit the application within the stipulated period the panel
fee will be collected according to the rules formed by the examination
committee. If a candidate fails to bring the hall ticket for examination a
duplicate hall ticket is issued by the COE with nominal panel fee.
Examination – Evaluation Methods
Semester end
theory and practical examinations are conducted as per the examination
schedule. Principal will act as the
chief Superindent of all the examinations. To improve reliability validity of
education and also extract the skills of students the following evaluation
system has been implemented. CIA –
Continues Internal Assessment & SEE
– Semester end Examination. The ratio of CIA & SEE is 30 :70
for PG whereas for UG it is 40 :
60. The CIA marks are distributed for UG and PG as follows
UG PG
Internals
20
20
Objective test 10 --
Activities (one or two) 10 10
Two internal examinations are conducted with 1
½ hrs duration for 40 Marks. The average of the two internal examinations were
calculated for 20 marks only.
The objective test is conducted for 10 marks with 30
minutes duration.
One or two activities are conducted and assessed by
the faculty of the concerned course. Activities includes Assignments, Class
room seminars, Group Discussions, Quiz, Study projects, Web assignments, Plickers etc.
SEE Valuation
:
UG
answer scripts are evaluated by one external examiner, whereas PG script by two
external examiners. Average of the two
valuated marks are considered. If there is more than 20% variation in the two
valuations, scripts are sent for the third valuation. The valuators are belongs to other district
colleges
Practical Evaluation :
UG odd semester practical skills were evaluated by one
internal examiner and even semester
by two examiners (one internal and one
external examiner).PG practical skills were evaluated by two examiners for all
semesters.
Revaluation
& Personal Identification:.
The students are permitted to apply for revaluation
of their answer scripts if they are not satisfied with the valuation.
The students are required to pay the prescribed
amount for each course separately in which they sought revaluation.
If they have any doubt about their course, personal
identification facility is provided. For availing this facility they have to
pay the prescribed amount for each course separately.
Instant
examination:
Instant examinations are conducted only for the UG
final year regular out going students immediately after declaration of final
results.
If any student fail in any two papers of any
semester (during the regular study of her entire programme ) is permitted to
appear for instant examination.
Generally instant examination will be scheduled
within 20 days after the declaration of final year results.
The students are required to pay the prescribed
amount for each course separately to appear for instant examination.
Moderation
by Grafting facility is given only to the PG students.
This facility is given to a regular student, if she
fails in the semester due to lack of maximum
two marks in only one course.
These two marks will be reduced from a course in
which highest marks are obtained by the student.
Suspected
Malpractice cases:
These cases are to be dealt as per University
Guidelines.
Malpractice committee will consist of the Principal,
the controller of the examinations, and three Academic council members.
For
UG CBCS system,
UGC
recommended 10-point grading system is
followed
Letter Grade Grade Point
Marks
O 10 91-100
A+ 9 81-90
A 8 71-80
B+ 7 61-70
B 6 51-60
C 5 41-60
P 4 40
F
(Fail) 0 -
Absent 0 --
SGPA -
(Semester Grade Point Average ) It is a measure of work done in a semester
SGPA = Total credit earned by the student / Total credits of the course
Credits Earned = Credits of the course X grade point
CGPA : (cumulative Grade Point Average ) It is a
measure of overall cumulative
performance of a student in overall semesters.
performance of a student in overall semesters.
CGPA = it is a ratio of total credit points secured
by a student in various courses in all
semesters to the total credits of all courses in all the semesters.
semesters to the total credits of all courses in all the semesters.
- Grade
is awarded separately for Part-1, Part-2, & Part – 3.
- Provisional Certificate and Award of
Degree will be counter signed by the
controller of examinations of Affiliated University .
Degrees are
awarded by the college by the name of Affiliating University.
Publication
of result:
After processing the results are published in
college website and kept in college notice board.
Eligibility for appearing the Examinations:
- 75
% of attendance is compulsory to appear for SEE.
- 50 -74 % of attendance is required for
SEE with condonation
- < 50 % of attendance is not eligible
to take examination.
- 75% of practical attendance is compulsory
for practical examination
Fee
Particulars:
UG
M.A &M.Sc
M.C.A & M.B.A
Whole Examination fee : Rs. 700/- 700/- 1000/-
One paper Rs.
250/-
300/- 500/-
Two papers
Rs. 380/- 400/-
700/-
Three and
above papers Rs. 700/- 700/- 1000/-
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